AI Services Disclosure

Last updated: January 1, 2025

Transparency about our use of artificial intelligence services in AgentIQ LMS.

1. AI Services We Use

AgentIQ LMS integrates with third-party artificial intelligence services to provide enhanced educational features. We currently use the following AI services:

OpenAI

We use OpenAI's API services including GPT models for content generation, question answering, and educational assistance.

Privacy Policy: https://openai.com/privacy/

Anthropic Claude

We use Anthropic's Claude API for content analysis, educational content creation, and intelligent tutoring features.

Privacy Policy: https://www.anthropic.com/privacy

2. How We Use AI Services

AI services are integrated into our platform to provide the following features:

  • Content Generation: Creating course materials, lessons, and educational content
  • Quiz and Assessment Creation: Generating questions and quizzes based on course topics
  • Intelligent Tutoring: Providing personalized learning assistance to students
  • Content Analysis: Analyzing and organizing educational materials
  • Question Answering: Helping students with course-related questions
  • Writing Assistance: Supporting students with writing and research tasks

3. Data Sent to AI Services

Types of Data Shared

When you use AI-powered features, the following types of data may be sent to AI service providers:

  • Course content and materials you create or upload
  • Questions you ask to AI tutoring features
  • Text content you want analyzed or processed
  • Learning context and subject matter information

Data NOT Shared

We do NOT send the following information to AI services:

  • Personal identifying information (names, email addresses, student IDs)
  • Grades or assessment scores
  • User account information or login credentials
  • Payment or billing information
  • Private messages between users

4. AI Service Providers' Data Handling

Important Notice

Data sent to AI services is processed according to each provider's own privacy policy and terms of service. We recommend reviewing their policies at the links provided above.

Data Processing Practices

  • AI providers may temporarily store data to process your requests
  • Most AI providers have policies against using customer data to train their models
  • Data transmission to AI services is encrypted in transit
  • We do not have control over how AI providers process data once sent

5. Educational Context and Student Privacy

FERPA Considerations

Educational institutions should be aware that using AI features may involve sharing educational content with third-party AI providers. Institutions should:

  • Review their FERPA policies regarding third-party services
  • Consider whether AI feature usage aligns with their privacy requirements
  • Inform students about AI service usage in their courses
  • Consult with legal counsel if needed regarding AI service usage

Student Rights

Students have the right to:

  • Know when AI services are being used in their courses
  • Understand what data may be shared with AI providers
  • Opt out of AI features where technically feasible
  • Request information about their data usage

6. Control and Opt-Out

Instructor Control

Course instructors and administrators can control AI feature usage in their courses through platform settings. AI features can typically be disabled at the course or institutional level.

Alternative Options

AgentIQ LMS can be used without AI features. Core LMS functionality including course management, assessments, and user management do not require AI services.

7. Security and Data Protection

Our Responsibilities

  • We encrypt data in transit when sending to AI services
  • We minimize data sent to only what's necessary for the feature
  • We do not store AI service responses longer than necessary
  • We monitor AI service usage for security and privacy compliance

Data Retention

AI-generated content is stored in your LMS according to our standard data retention policies. The original data sent to AI services is not separately retained beyond the processing period.

8. Changes to AI Services

We may add, remove, or change AI service providers as technology evolves. We will update this disclosure and notify users of any material changes to our AI service usage that affect data privacy or security.

9. Questions About AI Services

If you have questions about our use of AI services or data privacy related to AI features, please contact us:

Email: privacy@agentiqlms.com

Subject Line: AI Services Inquiry

Address: AgentIQ LMS Privacy Team

123 Education Street, Learning City, LC 12345